Practical Ecommerce

Choosing an Integrated Ecommerce System; 4 Steps

Editor’s Note: This is part three of a three-part series on the advantages of an integrated, all-in-one ecommerce platform. The previous installments, “The Benefits of an Integrated Ecommerce System” and “Defining Your Integrated System Requirements,” we published previously.

Last week, I examined how to prioritize your requirements for an integrated ecommerce platform. This article will address how complex the selection process really is. I’ll offer a process for choosing a platform that fits your company.

This is not a review of any product. I mention a few of them from each technology group only as reference points.

Entering the Maze

As you begin your search, you will feel like a rat in a maze. Each path you go down will look the same — but different. You’ll see buzzwords that vendors use, such as “ecommerce platform,” “multi-channel management,” “marketplace optimization,” “online stores,” “convergent commerce,” “multi-channel order management,” “ecommerce control center,” “warehouse management,” and “full service shopping cart.”

Don’t be intimidated. They are just shopping carts, order management systems, inventory systems, customer management systems, and financial systems.

Most vendors, in my experience, are not very forthcoming about pricing, capabilities, and integrations. As I was preparing this article, I became frustrated with many vendors that do not state prices, yet their calls to action are “buy now.” You will likely have speak with their sales representatives to obtain real cost figures.

4 Step Process for Selection

Consider this four-step process when choosing an integrated system.

  1. Initial research. Conduct initial research to find vendors that seem to meet your requirements — or at least most of them. Find out basics including pricing, features, and integration capabilities. Be open to a platform that integrates different applications. That is likely what you will end up with, rather than a single vendor.
  2. Choose preliminary vendors. Contact the most qualified vendors directly and send them your requirements. Figure out what vendors really should be on the short list by making them respond to your list. You may also need to introduce other services for integration or implementation. Try to reduce your short list to no more than two vendors.
  3. Review your requirements. Reset priorities based on what is really possible within the budget you have established with your two short listed vendors. You likely will compromise on some of your requirements or change parts of your approach.
  4. Confirm with your preferred vendors. Ask them to do a proof of concept on anything that you are concerned about before you commit. As you negotiate your contract, realize you will never have a better chance to be aggressive on pricing.

Initial Research

Start with your vision and the most important elements of it. For example, a vision for a single database could be this: “It stores all product, customer, and financial data and is accessible from all the various applications needed to support my business processes. It also has to scale to a fairly high level of access and quantities of parts and customers. The preferred platform will also be a hosted, SaaS model.”

After a quick study of vendor websites, I believe there are just a handful of products “off the shelf” that would support those requirements. NetSuite, Oracle, IBM, and SAP offer SaaS solutions that will meet those requirements either directly or through various business partners. Venda seems to come close with the exception of financial management and maybe true integration capabilities.

Note that those solutions range from expensive to really expensive. Your revenue likely needs to be in excess of $1 million to use them. With a couple of those vendors, the revenue number is probably more like $50 million because of the implementation costs and ongoing license fees. If you are a high growth company, however, you will want to look closely at these solutions as integration has huge value.

A first year investment of at least $150,000 is a starting point for these vendors, but that also includes implementation and development costs you will incur with almost any solution. Actual ongoing costs may be 50 percent of that amount. For smaller ecommerce companies, these alternatives may be too expensive. Smaller companies may need to adjust their desire for a single database and vendor solution.

Break into Smaller Increments

If you decide to sacrifice some of your requirements for cost or technology reasons, go back and adjust your priorities. In the example above, I am trying to minimize the number of databases and ensure interoperability between various components. So, focus on the next most important requirements.

In this example, it’s having a scalable system that will manage all product and vendor information, content, images and so forth for multiple online stores, marketplaces, and ad platforms. So, we are talking about an integrated system for the back end operations, including product content and data management, inventory and supply chain management, fulfillment operations, multi-channel feeds and integrations and such.

We also have a strong requirement for a robust and flexible shopping cart for our store that includes personalization and merchandising solutions. This part of the system needs to manage customer information — including order history, shopping experiences, and so forth — in a single system. I’ll call these customer-facing systems. If we can find a solution that addresses the back end and customer facing systems through integration, we will be part way there.

We’ll still need a financial solution, but ideally we can find a financial platform that will import the required data from the back end and customer facing systems.

We may therefore end up with three components in a integrated platform instead of a single system. Assuming you choose components that are truly interoperable through web services or API integrations, you will still have a functional and scalable system. You may also end up with better point solutions.

I still believe in the fully integrated solution. But in today’s world, where you already have legacy systems in place that are functional, it is a big jump to an integrated system. Many ecommerce businesses will find that their best investments are in components that can be integrated with their legacy systems or at least with one another to operate as a single system.

Sample Vendors

Here are some vendors that fit into the various categories from the example above. This is a partial list and some of the solutions include features that carry over into other categories.

Fully integrated solutions: Ecommerce, financial, customer management, web services. Vendors include:

  • NetSuite;
  • IBM WebSphere;
  • ATG, Oracle;
  • Venda, partnered with a financial and integration solutions.

Back office operations. There are many offerings today in the “back office” arena. This seems to be the fastest growing set of technologies. The need to manage multiple channels is forcing the development of these technologies. They call themselves by many names, but at the end of the day, they are trying to address the product information, inventory, supply chain and order management challenges in multi-channel environments. Some cross over into enterprise resource management (ERP) “light.”

Vendors include:

  • Dynacomp;
  • SalesWarp;
  • Channel Intelligence;
  • Monsoon Commerce;
  • Dropstream.

Shopping carts. Many shopping carts also support some level of product and inventory management. Some also support basic customer relationship management functions. There are several there that are capable of hosting your product information and exporting that to feeds to other channels, such as Amazon and Google Shopping. Most falter in order management and integration with true inventory and financial management systems.

Vendors with more advanced features include;

  • Volusion;
  • 3dCart;
  • Shopify;
  • Bigcommerce;
  • Magento;
  • CoreCommerce;
  • osCommerce.

Financials, supply chain, integration support. Vendors include:

  • Sage;
  • Microsoft Dynamics;
  • QuickBooks;
  • NetSuite;
  • Oracle Financials;
  • SAP.

Customer relationship management. The fully integrated solutions from NetSuite, IBM, Oracle and SAP include CRM integrations. Many shopping carts are building Salesforce integrations as well.

The ideal solution will be fully integrated with your shopping cart. This will provide browsing history as well as order history for each customer. More robust solutions will allow you to use this for phone orders and include features like automated upsells.

Conclusion

Depending on your requirements and legacy systems, your maze may be very complex and frustrating. Keep an open mind, but stay to your vision and most important requirements. Make the vendors earn your business by proving their capabilities. Encourage vendors to work together to bring you a single solution rather than many systems that you need to tie together. Finally, monitor the potential return on your investment. You may be better off just keeping things the way they are.

Dale Traxler
Dale Traxler
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Comment ( 1 )

  1. ronaldjwilburn August 13, 2013 Reply

    Hi Dale,

    Since your article was written last year, there have been some new cloud software providers that now offer full integration for shopping carts such as BigCommerce, Shopify, and Magento with the various other sales channels and Xero Beautiful accounting software. Stitch Labs is one vendor that offers integration for multiple sales channels including those listed above and more. The cost is very affordable compared to some of the prices mentioned in your article. Smaller eCommerce businesses can now operate on multiple sales channels and have their inventory fully integrated across all platforms and their accounting software.

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