Practical Ecommerce

12 Project Management and Collaboration Tools

Managing a project has never been easier, thanks to some great online collaboration tools. Whether you’re working on a single project with a small team or scheduling a full slate of group projects, you can access affordable solutions to meet your needs and keep your project on track.

Here is a list of online project management and collaboration tools. There are project management suites and workspaces, group task-managers, and collaborative productivity and conferencing applications.

Producteev

Producteev is a social task management solution for teams. Create as many projects as you like, across any number of teams and participants. Coordinate and complete tasks with your teams. Assign tasks to teammates. Add due dates, labels and notes. Follow tasks, track progress and measure the results. Keep all team members in the know and up-to-the-minute with activity streams. Ensure that everyone’s in sync and on task. Mobile apps are available. Price: Free.

Podio

Podio is an online work platform for users to create workspaces and collaborate. You decide how to structure your projects, teams and workflows by creating your own workspaces and sharing them with relevant people. You also decide how to structure, create and present content by choosing from hundreds of Podio’s specialized work apps or creating your own. Podio has a wide range of project management and collaboration apps and app packs. Price: Free up to 5 users. Podio Teams plan is $5 per user/month.

Teambox

Teambox is a single place for shared tasks, discussions and files. Easily organize teams and projects. Instantly see progress and milestones with a workload view, milestone calendar and streamlined charting. Share, find and work on current documents. Integrates with Dropbox, Box, and Google Drive. Use HD Video conferencing, screen sharing, and group chat to communicate with your team in real time. Price: Free up to 5 users. Pro plan is $5 per user/month.

Trello

Trello is a free collaborative task and project manager. Use cards to jot down information. Put your cards in lists to track progress or to categorize. Add information, due dates, checklists, attachments, comments, and more. Changes made by others appear instantaneously on your screen. Assign cards to board members, and everyone will be able to see what everyone else is working on. Mobile apps are available. Price: Free.

Flow

Flow is a task management tool with real-time collaboration features. Manage your project’s files, deadlines, tasks and discussion in one centralized place. Keep track of your entire team’s progress as new tasks are created and discussed in real-time. Mobile app is available for iOS. Price: $9.99 per month.

Conceptboard

Conceptboard provides centralized whiteboards for teams to collaborate on visual ideas. With the live location option, you directly know where all participants members are located on the board and what screen part they currently see. Conceptboard works with Word, Excel, PDF files, Photoshop, and more. Integrates with Google Drive. Enhance collaboration with chat, live video and voice for all participants. Price: Plans start at $9/month.

Basecamp

Basecamp keeps all your projects, data and people in one place. See each project on its own page with discussions, to-do lists and files. You have full control over who sees which project, and who sees each other. See everyone’s schedule on one calendar. Integrates with a wide range of third party apps for mobile, accounting, reporting, syncing, software development, and more. Price: Plans starts at $20/month for up to 10 projects at once.

BinFire

BinFire is a project management and collaboration application. Its features include a project dashboard, calendar, interactive whiteboard, task management, activity streams, and project reports. Assign permissions to each member of the project as to what they can do or see in the project. Employ group chat, document sharing and collaboration, and real-time notification. Price: Plans start $9.95/month.

Projecturf

Projecturf helps you manage projects, people and tasks. Stay plugged-in at all times with real-time notifications, activity feeds and instant email notifications. Commenting is inline and instantaneous. View tasks, tickets and conversations. The sidebar holds all the important details such as assignees, notes and attachments. Integrates with Dropbox and Google Drive. Price: Plans start at $20/month.

Wiggio

Wiggio is a free, online toolkit that makes it easy to work in groups. Create to-do lists and assign tasks. Manage events with a shared calendar, and poll you group in real-time. Upload and manage files in a shared folder. Send email, test and voice messages. Host virtual meetings and conference calls. Price: Free.

Zoho

Zoho offers a suite of online productivity and collaboration applications. Manage and track multiple projects online. Create, store and maintain all your documents in a centralized location. Host secure online meetings, and have group discussions with real-time chat. View your projects on one page, with planning, time-tracking, reporting, and more. Integrates with Google Drive. Price: 1 free project. Premium plans start at $199/year.

Google Apps

Google Apps is a online productivity suite that offers an inexpensive and full-featured resource to collaborate on a project. Build project sites without code, or choose from hundreds of project templates. Create documents and store them on Drive. Schedule the project, attach time-sensitive files and get reminders with the calendar app. Hangouts offers a fun and easy video-conferencing solution. Price: $5/month per user.


Sig Ueland
Sig Ueland
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Comments ( 25 )

  1. Nikolay Nikolaev August 12, 2013 Reply

    I’d add a visual project management tool Casual http://casual.pm/ it helps visualize and manage project workflows. And also you may include Asana in this list.

    • Cindy March 20, 2014 Reply

      You might wanna add http://vkolab.com another great project management software out there.

      Thanks.

  2. Daniel Caplin August 13, 2013 Reply

    We just started using Asana.com
    It’s amazing!!

  3. ptaneja August 13, 2013 Reply

    Would love to put HyperOffice on your list (http://www.hyperoffice.com)

  4. Brett August 13, 2013 Reply

    Podio is awesome. It allows you to build "apps" to structure and hold information for your specific organization. It doesn’t force you to force your organization into it’s structure.

    It was recently purchased by Citrix so it has a big company behind it.

  5. Steve Loates August 17, 2013 Reply

    Thank you for this great information.

    We were a Basecamp user that switched earlier this year to TeamworkPM. http://www.teamworkpm.net
    I have no affiliation with them other than being a very happy customer.
    If you are not satisfied with your current solution I highly recommend giving them a look.
    IMHO they are light years ahead of Basecamp.

  6. Rémy August 19, 2013 Reply

    You forget a massive one : http://wimi.pro !

  7. Jackie Brown August 19, 2013 Reply

    I have been using binfire.com for the past 8 months and it is one of the best project management & collaboration tools I have ever used. It belongs to this list!

  8. Dan Neubert August 22, 2013 Reply

    Thanks for mentioning Binfire – we are using it and they provide a perfect tool for a very competitive price

  9. Harmison Albert September 2, 2013 Reply

    wow! This is a huge list of project management and collaboration tools. There are penalty of web based softwares here for web designers to choose from. I would recommend checking out proofhub (www.proofhub.com), a project management software which focuses on time tracking and task management.

  10. Eva October 9, 2013 Reply

    I am a satisfied user of http://kanbantool.com/. Especially, that the app offers now power-ups that allow me to customize everything. Please, add it to your list. I think Kanban Tool is worth it ;)

  11. James October 27, 2013 Reply

    I’d recommend adding Workgroups to the mix (http://www.metacommunications.com/workgroups). We’ve been using it for the past year and couldn’t be happier. Highly customizable solution…

  12. frank October 30, 2013 Reply

    Great list. Trello.com is simple and great for tracking.

    We are also using Oogwave.com, clean and simple. Helps us to centralize my project files and knowledge at one place. I believe, somewhere in lines of Podio.com, but with no configuration hassles.

  13. Animesh November 8, 2013 Reply

    Orangescrum is awesome.Would love to put this on your list (http://www.orangescrum.com)

  14. Mike November 20, 2013 Reply

    We use Dooster and it’s had us sorted out for a while now.

  15. Rene January 12, 2014 Reply

    Check out Breeze (http://breeze.pm), it’s basically Trello and Basecamp mashup, plus it adds some extra stuff like time tracking, calendars, reporting and more.

  16. Sarah January 13, 2014 Reply

    In case it may be of any help we started using Teamwork (http://www.twproject.com/) in my company since last August and we are really happy with it. It has a very light user interface but at the same time is full featured. It includes a very easy to use Gantt chart that save our lives planning our projects :-)

  17. Stephen Barnes January 15, 2014 Reply

    Have a look at http://www.collabor8online.co.uk great tool. easy to use and cracking service

  18. Allen Screen January 15, 2014 Reply

    Great article Sig! very informative. The PM I use is called PayPanther. If anyone is interested, here’s the link… http://www.paypanther.com/ And did I mention it’s free?

  19. Jason January 17, 2014 Reply

    Here’s a really good one : http://www.nozbe.com/a-jasonfancy1

  20. Diana January 20, 2014 Reply

    I have been using http://www.proofhub.com for the past 11 months and it a perfect enterprising project management tool that enables perfect management and collaboration over projects and plans.

  21. Himali January 24, 2014 Reply

    Another great tool one can also try out is Brightpod ( http://brightpod.com ), a project, task management app specifically for marketing teams. It takes the entire campaign planning & collaboration online so you don’t miss anything.

  22. Fiona Williams February 4, 2014 Reply

    You might want to consider Teamwork PM, the simplest project management and collaboration tool. Been using it for almost a year now, and I have no regrets switching to this app.

    Fiona
    http://projectmanagementhub.net/

  23. George February 5, 2014 Reply

    Great list! As a consulatant, I am using iCoordinator Free for managing my projects, it offers a single user free license, document management area with 1GB free storage space, contact management, time tracking and other functionalities. You can use the Desktop and mobile application in combination with it.

    http://icoordinator.com/blog/Free-Project-Management-Software

  24. Colin Barnes March 6, 2014 Reply

    We are finding that frequently people are looking for online task management and what is more sophisticated online task management .. a little bit more than just a simple checklist such as:http://www.collabor8online.co.uk/2014/02/26/sometimes-task-needs-bit/

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