Practical Ecommerce

12 Project Management and Collaboration Tools

Managing a project has never been easier, thanks to some great online collaboration tools. Whether you’re working on a single project with a small team or scheduling a full slate of group projects, you can access affordable solutions to meet your needs and keep your project on track.

Here is a list of online project management and collaboration tools. There are project management suites and workspaces, group task-managers, and collaborative productivity and conferencing applications.


Producteev is a social task management solution for teams. Create as many projects as you like, across any number of teams and participants. Coordinate and complete tasks with your teams. Assign tasks to teammates. Add due dates, labels and notes. Follow tasks, track progress and measure the results. Keep all team members in the know and up-to-the-minute with activity streams. Ensure that everyone’s in sync and on task. Mobile apps are available. Price: Free.


Podio is an online work platform for users to create workspaces and collaborate. You decide how to structure your projects, teams and workflows by creating your own workspaces and sharing them with relevant people. You also decide how to structure, create and present content by choosing from hundreds of Podio’s specialized work apps or creating your own. Podio has a wide range of project management and collaboration apps and app packs. Price: Free up to 5 users. Podio Teams plan is $5 per user/month.


Teambox is a single place for shared tasks, discussions and files. Easily organize teams and projects. Instantly see progress and milestones with a workload view, milestone calendar and streamlined charting. Share, find and work on current documents. Integrates with Dropbox, Box, and Google Drive. Use HD Video conferencing, screen sharing, and group chat to communicate with your team in real time. Price: Free up to 5 users. Pro plan is $5 per user/month.


Trello is a free collaborative task and project manager. Use cards to jot down information. Put your cards in lists to track progress or to categorize. Add information, due dates, checklists, attachments, comments, and more. Changes made by others appear instantaneously on your screen. Assign cards to board members, and everyone will be able to see what everyone else is working on. Mobile apps are available. Price: Free.


Flow is a task management tool with real-time collaboration features. Manage your project’s files, deadlines, tasks and discussion in one centralized place. Keep track of your entire team’s progress as new tasks are created and discussed in real-time. Mobile app is available for iOS. Price: $9.99 per month.


Conceptboard provides centralized whiteboards for teams to collaborate on visual ideas. With the live location option, you directly know where all participants members are located on the board and what screen part they currently see. Conceptboard works with Word, Excel, PDF files, Photoshop, and more. Integrates with Google Drive. Enhance collaboration with chat, live video and voice for all participants. Price: Plans start at $9/month.


Basecamp keeps all your projects, data and people in one place. See each project on its own page with discussions, to-do lists and files. You have full control over who sees which project, and who sees each other. See everyone’s schedule on one calendar. Integrates with a wide range of third party apps for mobile, accounting, reporting, syncing, software development, and more. Price: Plans starts at $20/month for up to 10 projects at once.


BinFire is a project management and collaboration application. Its features include a project dashboard, calendar, interactive whiteboard, task management, activity streams, and project reports. Assign permissions to each member of the project as to what they can do or see in the project. Employ group chat, document sharing and collaboration, and real-time notification. Price: Plans start $9.95/month.


Projecturf helps you manage projects, people and tasks. Stay plugged-in at all times with real-time notifications, activity feeds and instant email notifications. Commenting is inline and instantaneous. View tasks, tickets and conversations. The sidebar holds all the important details such as assignees, notes and attachments. Integrates with Dropbox and Google Drive. Price: Plans start at $20/month.


Wiggio is a free, online toolkit that makes it easy to work in groups. Create to-do lists and assign tasks. Manage events with a shared calendar, and poll you group in real-time. Upload and manage files in a shared folder. Send email, test and voice messages. Host virtual meetings and conference calls. Price: Free.


Zoho offers a suite of online productivity and collaboration applications. Manage and track multiple projects online. Create, store and maintain all your documents in a centralized location. Host secure online meetings, and have group discussions with real-time chat. View your projects on one page, with planning, time-tracking, reporting, and more. Integrates with Google Drive. Price: 1 free project. Premium plans start at $199/year.

Google Apps

Google Apps is a online productivity suite that offers an inexpensive and full-featured resource to collaborate on a project. Build project sites without code, or choose from hundreds of project templates. Create documents and store them on Drive. Schedule the project, attach time-sensitive files and get reminders with the calendar app. Hangouts offers a fun and easy video-conferencing solution. Price: $5/month per user.

Sig Ueland

Sig Ueland

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  1. Nikolay Nikolaev August 12, 2013 Reply

    I’d add a visual project management tool Casual it helps visualize and manage project workflows. And also you may include Asana in this list.

    • Cindy March 20, 2014 Reply

      You might wanna add another great project management software out there.


    • Jennifer Oakley August 25, 2016 Reply

      Hi, Nicolay! I was thinking about trying out Casual but in this review ( ) it says that this app may be hard to use at first, especially for people who are new to using a cloud-based project management tool. And I am pretty new at all of this. Can you tell, is it really that hard? Have you used it? Thanks!

  2. Daniel Caplin August 13, 2013 Reply

    We just started using
    It’s amazing!!

  3. ptaneja August 13, 2013 Reply

    Would love to put HyperOffice on your list (

  4. Brett August 13, 2013 Reply

    Podio is awesome. It allows you to build "apps" to structure and hold information for your specific organization. It doesn’t force you to force your organization into it’s structure.

    It was recently purchased by Citrix so it has a big company behind it.

  5. Steve Loates August 17, 2013 Reply

    Thank you for this great information.

    We were a Basecamp user that switched earlier this year to TeamworkPM.
    I have no affiliation with them other than being a very happy customer.
    If you are not satisfied with your current solution I highly recommend giving them a look.
    IMHO they are light years ahead of Basecamp.

  6. Rémy August 19, 2013 Reply

    You forget a massive one : !

  7. Jackie Brown August 19, 2013 Reply

    I have been using for the past 8 months and it is one of the best project management & collaboration tools I have ever used. It belongs to this list!

  8. Dan Neubert August 22, 2013 Reply

    Thanks for mentioning Binfire – we are using it and they provide a perfect tool for a very competitive price

  9. Harmison Albert September 2, 2013 Reply

    wow! This is a huge list of project management and collaboration tools. There are penalty of web based softwares here for web designers to choose from. I would recommend checking out proofhub (, a project management software which focuses on time tracking and task management.

  10. Eva October 9, 2013 Reply

    I am a satisfied user of Especially, that the app offers now power-ups that allow me to customize everything. Please, add it to your list. I think Kanban Tool is worth it ;)

  11. James October 27, 2013 Reply

    I’d recommend adding Workgroups to the mix ( We’ve been using it for the past year and couldn’t be happier. Highly customizable solution…

  12. frank October 30, 2013 Reply

    Great list. is simple and great for tracking.

    We are also using, clean and simple. Helps us to centralize my project files and knowledge at one place. I believe, somewhere in lines of, but with no configuration hassles.

  13. Animesh November 8, 2013 Reply

    Orangescrum is awesome.Would love to put this on your list (

  14. Mike November 20, 2013 Reply

    We use Dooster and it’s had us sorted out for a while now.

  15. Rene January 12, 2014 Reply

    Check out Breeze (, it’s basically Trello and Basecamp mashup, plus it adds some extra stuff like time tracking, calendars, reporting and more.

    • Charllie July 5, 2014 Reply

      I’ll really don’t see that the extra features warrant and extra $29 per month over Trello. Trello is fantastic for me. Current running 14 projects through various boards and it’s really easy to adopt.

  16. Sarah January 13, 2014 Reply

    In case it may be of any help we started using Teamwork ( in my company since last August and we are really happy with it. It has a very light user interface but at the same time is full featured. It includes a very easy to use Gantt chart that save our lives planning our projects :-)

  17. Stephen Barnes January 15, 2014 Reply

    Have a look at great tool. easy to use and cracking service

  18. Allen Screen January 15, 2014 Reply

    Great article Sig! very informative. The PM I use is called PayPanther. If anyone is interested, here’s the link… And did I mention it’s free?

    • Tom September 10, 2015 Reply

      Hey Allen, thanks for recommending paypanther. I took a look on their website and it looks like it can do a lot for managing invoices, calendar, project management, and it syncs with Quickbooks which is a great plus. Thanks for the recommendation.

  19. Jason January 17, 2014 Reply

    Here’s a really good one :

  20. Diana January 20, 2014 Reply

    I have been using for the past 11 months and it a perfect enterprising project management tool that enables perfect management and collaboration over projects and plans.

  21. Himali January 24, 2014 Reply

    Another great tool one can also try out is Brightpod ( ), a project, task management app specifically for marketing teams. It takes the entire campaign planning & collaboration online so you don’t miss anything.

  22. Fiona Williams February 4, 2014 Reply

    You might want to consider Teamwork PM, the simplest project management and collaboration tool. Been using it for almost a year now, and I have no regrets switching to this app.


  23. George February 5, 2014 Reply

    Great list! As a consulatant, I am using iCoordinator Free for managing my projects, it offers a single user free license, document management area with 1GB free storage space, contact management, time tracking and other functionalities. You can use the Desktop and mobile application in combination with it.

  24. Colin Barnes March 6, 2014 Reply

    We are finding that frequently people are looking for online task management and what is more sophisticated online task management .. a little bit more than just a simple checklist such as:

  25. Laurence Chandler April 29, 2014 Reply

    We have been using Drum within the CIM committee here in the South East of England.

    It allows us to live document share and communicate instantly staying on top of projects. And its free with no downloads!

    Check it out

  26. Denis Duvauchelle May 5, 2014 Reply

    This is a great list, but if you are looking for something really lightweight then Twoodo ( is a great option.

  27. Trevor May 14, 2014 Reply

    Just got to say, this is a well made list. I’ve been looking for project management websites for quite a while now and this list is pretty awesome! Thanks

  28. terry May 15, 2014 Reply

    I would like to recommend another collaboration tool known as Banckle which we are using for past 1 and a half year. Banckle provides all the collaboration tools that an organization need to provide a good customer engagement operations and they have also released their cloud APIs and provide code samples also for developers. Here is the link of this toll try it and if you like it add it in your list.

  29. Online Scrum tool May 21, 2014 Reply

    A great site complementing all major scrum tool developers!

    The QuickScrum tool, free “limited” subscription available at, is a powerful, easy to use, and versatile web based scrum tool application cantered upon Scrum framework. The tool incorporates scrum methodology into project development, and offers a dynamic scrum management environment. Ideally recommended for product owners, scrum master, scrum teams, and project managers deciding to implement scrum framework. To know more about QuickScrum please visit

    The current version of the tool will be offering features similar to ScrumWise.

    The limited beta version of the QuickScrum scrum tool, to be released subsequently, will be featuring all major facilities supported by scrum project management tools as offered by Version One, ScrumDo, ScrumWise, etc.

    Could you please add the scrum tool to your comprehensive list! It would be a great honour to see our tool listed with so many other scrum entities!

  30. Denise June 3, 2014 Reply

    Looking for a good Project Management Software or Collaborations software check out this great site

    It has a wide variety to choose from with in depth reviews that will assist you in picking the right Tool for your company

  31. SaraLee July 3, 2014 Reply

    Great Post!! I have found another related article too in the link below:


  32. Erica July 14, 2014 Reply

    Sig, this was a great read and very helpful! I myself have used Zoho though I found it to be too much for my small business needs, but I do currently incorporate Trello’s boards and Google Apps. As of late, I moved to another program, Pay Panther. They allow me to do seamless project management with my partners and includes useful tools such as time tracking and invoicing/billing. Have you had an experience with them? I’d lie to hear what you thought because I know there’s a few kinks.

    • Brian Smith August 14, 2014 Reply

      I’ve been seeing a lot of people talking about PayPanther lately, so I thought I’d take a look. A few days in, and I already love the software. Seems light years ahead of what we used to use for project management. Plus, the other features are great too! Check it out at

  33. Eagon July 18, 2014 Reply

    I Use BamBam! ( ) awesome tool. I think it’s better than basecamp and Asana

  34. Shirley Richard July 31, 2014 Reply

    I use free SharePoint with for project management and collaboration.

  35. Karen August 3, 2014 Reply

    As a small business owner, I would recommend Dooster. It takes care of all my virtual collaboration needs. Check them out

  36. Dwight August 18, 2014 Reply

    I use Beesy (iPad/Web) because it is for project management ant collaboration but also for self productivity and organization. Its strong real-time collaborative features (shared project, to-dos and note taking) enables a reliable communication between collaborators while its dynamic note taking feature and automated to-dos lets you manage your own professional business routine.
    Have a look at it:

  37. Laurence Chandler September 1, 2014 Reply

    Hi there,

    We have been using a web collaboration/meeting tool called Drum ( which allows us to hold our meetings online within the browser). The fact it is free and didn’t require any downloads means it has worked really well for us as it fits into our budget.

  38. Gaurav Gupta September 1, 2014 Reply

    Here’s another recommendation – ClipPod for Google Calendar. Perhaps the simplest of them all, since it converts Google Calendar into a project management tool. We’re using it for a while and it’s worked out quite well for us so far.

  39. Sharon Lively September 4, 2014 Reply

    I wanna try basecamp, I really do, but right now I’m with hitask You might wanna add it on your list it is better than the rest like conceptboard and flow.

  40. Himali G September 12, 2014 Reply

    Nice post! You should also take for a spin. Simple, intuitive and will help you prioritize/focus. I believe – Tasks that get delegated/tracked eventually get done :)

  41. Sandy September 14, 2014 Reply

    Nice list – I would also recommend a great collaboration tool that I use called Dooster. Check them out at​

  42. Carig Warner October 13, 2014 Reply

    Other online collaboration tools you may want to consider are WebEx, GoMeetNow, Gotomeeting, RHUB, etc.

  43. Paula Gómez October 20, 2014 Reply

    Great list! I’d like to recommend you to check Advanseez ( is an online work platform that eases teamwork and collaboration through two complementary modules, decision and action; it allows to centralize all necessary decision making and action planning information in a single place, where the teams can decide about the objectives to reach or the strategies to develop; to the creation of the action plan to follow in order to reach the objectives and implement the strategies, the assignment of tasks to the team members and the following of their progress. It’s an excellent application you will love it!!

    • Karine Herve April 18, 2015 Reply

      Thanks for the tip ;-) This is really great!

  44. Semina November 3, 2014 Reply

    You’ve missed out Comidor! The online project management software that offers a vast amount of tools regarding collaboration, project management, CRM, finance and business intelligence! Visit its site and try its demo version for free!

  45. Cactus December 22, 2014 Reply

    Sig Ueland, Thanks for helping out.

    Try you would probabaly find it more simpler to use, yet powerful enough to collaborate and manage your projects.

  46. Kelsey @ Brosix January 12, 2015 Reply

    Great list! There is a few I have not tried before, Producteev and BinFire included, that I would like to take for spin.

    I do think you should also include ASANA in the list. This is what I use now and it is really wonderful!

  47. John William February 17, 2015 Reply

    Nice List !

    I’d recommend one more online tool i.e. Invoicera. It helps in managing projects, assigning tasks to your team and keep the track of work done by your staff through daily time sheets.
    You may add Invoicera to your list as it’d help most businesses.

    Marketing Executive

  48. Sophia Smith February 19, 2015 Reply

    Microsoft’s SharePoint is one of the best online collaboration tool in the market. SharePoint offers many good features for document management, task management, blogging, team management and more. You can try it for free Hosted SharePoint 2013 site with Collaboration tool on

  49. Benjamin February 24, 2015 Reply

    I would also consider eXo Platform ( ) , an Open Source Social Collaboration tool

  50. williamsnider March 1, 2015 Reply

    Bunchcut lets you invite team members to collect and vote on images. Collections can then be shared with whomever, either privately or in public. Powerful filters and voting helps teams make decisions on their collections.

  51. Liz Verano March 1, 2015 Reply

    I love this! Truly, this management collaboration tools is very useful in finding reasonable solutions to meet your needs and keep your project on track.
    This is nice and I can’t wait to collaborate this on my workflow management.

    More tips here:

  52. Madhu March 14, 2015 Reply

    Checkout this.
    It is absolutely for FREE.
    It is designed to use easily and with excellent UI.
    Even though it is currently in Beta, it is very handy.

  53. William April 28, 2015 Reply

    I think my favorite PM tool to date has been Plan First ( It even has the ability to manage risks, changes very easily. Very nice to be able to reduce the clutter and customize.

  54. Varadha April 28, 2015 Reply

    Have used about half of these. My tool of choice these days is By far the best team support tool I’ve tried. And it is really cheap.

  55. Paul Marshall May 19, 2015 Reply

    We’re using for all our online workspace and document collaboration

  56. Kevin Peter May 20, 2015 Reply

    We believe that one can accomplish amazing things in business when you have the right tools, both technological and social. This is especially true for managing company projects.
    All of these with modern technology has become easier to use than ever.

  57. John Williams June 8, 2015 Reply

    Interesting list.
    Project management and collaboration go parallely. Freelancers should use effective project management tools that hold the ability to improve their collaboration with effective time and task features, and add to their product quality.

  58. adamteagan July 8, 2015 Reply

    Thank you for sharing this list, I would like to add another tool which I usually work with Collabcave! An online project management tool which is just perfect for team’s who wants to stay connected under one platform and let the team’s work stay in one place.
    This online collaboration tool works out best for teams who wanted to work remotely. It is used for easy project handling. This tool has some amazing features that let you work more accessibly. It has a 30 days free trial so you can understand the tool and use it without any limitation.

  59. Alex July 8, 2015 Reply

    GrouRocket is another Team Collaboration Software, it’s Key features include advanced search which gives you the required content that is stored anywhere, sharing of files as well as uploading and downloading them and sending push notifications about group activities.

  60. Benjamin August 2, 2015 Reply

    I would also recommend the Open Source Social Collaboration Platform

  61. Sebulba October 5, 2015 Reply

    I use in my every day work and I think it’s a powerful management tool behind a kanban board. It is easily customizable to suit your own process. It’s pretty easy to use and master (unlike Jira). No mobile app for the moment (but the website is responsive).

  62. Taylor Harding October 29, 2015 Reply

    Really didnt think all that much of ZOHO, quite confusing. Wiggio is a new one, havent come across that one before, might give it a look. is what we are using at the moment and its been working very well for us.

  63. Sammy Brand November 19, 2015 Reply

    To manage your projects and time in a right way, TimeCamp ( will be helpful. It’s avaiable for desktop and mobile versions, even Chrome Extension. It’s integrated with Asana, Basecamp, Xero and with many others, so tracking time with this tools is realy simple.

  64. Kim Marfil December 16, 2015 Reply

    Thanks for the article! I find this time tracking service really good! –

    Also, it allows integrations for project management tools such as trello:

    You can also check their list of supported integrations here:

  65. Nicholas December 31, 2015 Reply

    I would add in this awesome list. Gameplancloud is perfect software to simplify construction related activities.

  66. Daniel January 13, 2016 Reply

    This is a helpful list, and I’ll also add the one I’ve liked and been using, Very simple to use. Just upload documents, pics, or whatever type of file I’m working with others on, and start marking it up with the variety of tools the site provides. Everything updates instantly in a central spot for people to access whenever, wherever. And the price is definitely right… free. It’s worked very well for me in the past and I’m pretty sure it will continue to be my first choice in the future.

  67. Nicholas February 15, 2016 Reply

    I am using construction Management software You might wanna add this one also

  68. william February 17, 2016 Reply

    To experience a better collaboration among the team members one should try out the instant messaging solution Contus Fly. It helps you to build your own real-time enterprise chat app where you can experience a range of customizable features.

  69. Michael D. February 23, 2016 Reply

    I’m a fan of Paymo I’ve been using it for some years now and it’s a pretty solid time tracking and project management app..

  70. Nikhil Joseph March 21, 2016 Reply

    List mentioned is great. Nice Article. Since i am using Apptivo software for my projects was in search of it.

  71. Frosty April 18, 2016 Reply

    Hey Sig,
    This is a great list, however I think you have missed . They have been regularly updating their free project management software for the past few months. Maybe just my opinion but its the most sexy software ive seen so far and has a great way of dealing with even huge numbers of projects and tasks via Gantt charts.

  72. Zipporah April 29, 2016 Reply

    I, too, have to say that Asana is really good. I’m managing multiple projects with this app.

  73. Paul Chbt May 23, 2016 Reply

    Very interesting article ! You might want to add another great free intranet !

  74. Elva Rivera May 28, 2016 Reply

    I have found an amazing list of Online Collaboration tools. Check it here:

  75. Nepali Blogger Sirish June 5, 2016 Reply

    Hey Sig, very nice article but you might want to update this. Not that your post is not informative but it’s already 2016 and there are lots of tools out there that are better than the ones you have mentioned here. I think Slack and Trello would be the best free Project Management and Collaboration tools especially for freelancers and small businesses. Thanks!

  76. Sofia August 15, 2016 Reply

    Great list! I know one more tool.)
    JIRA Streak Connector is an effective project management tool. Companies that use project management tools to control processes can more effectively complete their projects on time and on budget:

  77. David Attard August 18, 2016 Reply

    Hey Sig,

    it seems like Project Management tools are all the rage these days. Besides the ones you listed yourself, I’ve learnt about a bunch of new ones from the comments in this thread – so it’s great that you’ve left this open.

    Since we’re on the subject of digital and web designers, is another tool which is making quite the hit with web designers.

    Reason being, our project task templates are in place for those who don’t want to create a project from scratch everytime.

    Hope you’ll have a moment to try it out.


  78. Lee James August 19, 2016 Reply

    I would definitely add to the list, we have been using it for a while now. We have even embedded it into our own website – my team loves it.

    • Dwaine Thomas October 4, 2016 Reply

      Great recommendation Lee, after seeing your post we started a free trial and find that Dooster is great for us. Thanks again.

  79. Ava Raynott November 29, 2016 Reply

    There are so many (new and better) management and collaboration tools for teams that I don’t even know where to begin. I’ve used Basecamp and Asana in the past. Right now im using ProofHub and i’ve never been more satisfied! Thank for the list though!

  80. Mark January 12, 2017 Reply

    You can also try

  81. Mark January 20, 2017 Reply

    Cerri is one of them but is more for enterprise market

  82. Billy February 3, 2017 Reply

    ProofHub is another great collaboration and management too. Should be on the list!

  83. Borlat February 9, 2017 Reply

    Great list, In addition to the list I would like to share PPM-Factory ( that allows you to define the exact Portfolio Management Solution you need.

  84. Mark February 10, 2017 Reply
  85. Stephen March 24, 2017 Reply

    We use and extension for Google Apps called Deskun ( It slightly changes the interface and adds some features like task priorities, deadlines, etc.

  86. shelly burns August 23, 2017 Reply

    I’ve been using dooster for just over 3 years now. Not sure why people don’t talk about it more? Sig, if you haven’t already, check it out!!

  87. GetResponse September 26, 2017 Reply

    Great piece! I love how you’ve summed up the advantages of each tool in such an accessible
    way. In addition to several of these, we also utilize Asana for project management, and we’ve
    found Toggle to be a solid time-measurement tool.

  88. Ben Lewis October 17, 2017 Reply

    I’ve been working with Basecamp, but it seemed a little outdated to me. At the moment we are using a tool Deskun, it is integrated into the Gmail interface.

  89. Cloyd Hane November 20, 2017 Reply

    Collaboration software designed to allow users to share desktops and communicate spontaneously without leaving their office or homes. Breakdown Structure ( is one of the best online collaboration tools which I would like to add to your list.

  90. Dennis December 5, 2017 Reply

    You absolutely have to have Bitrix24 on this list. It’s the most popular free collaborative project management platform today.

  91. Brian Jones January 29, 2018 Reply

    I’d like to add Findnerd project management tools here. A PM tool costs free with unique features. Do have a look!

  92. Marti February 22, 2018 Reply

    Great list, Sig, kudos! Don’t forget about Paymo (

    It’s specifically designed for SMEs that wish to deliver projects from start to finish, including task management, time tracking, rescource scheduling, time reports, and invoicing too.

  93. Suzan Brown March 23, 2018 Reply

    Great list of top project management software. I will like to add Asana and Wrike to this list. They deserve a mention according to me. At we enlist top software to help businesses select the right solutions.